But what if you want to use POP3, or you’re not using a Microsoft or Gmail account? You’ll have to choose your protocol manually and enter it.The Mail App automatically separates Email Messages received from different Email Accounts and groups them in separate Folders, named after the Service provider (Gmail, Outlook and others). Outlook already knows what the IMAP settings are for Gmail (and obviously for their own or other Microsoft accounts) so they don’t need you to enter the information. How to Connect Using POP3 or Another Email Provider
If you switched on “Set up Outlook Mobile on my phone, too,” you’ll be taken to a web page that asks for your mobile phone number so it can send you a link to download the Outlook app. Your new mailbox will appear in the navigation pane on the left-hand side underneath any existing accounts you’ve set up. By default, it will only sync the last year of email, but you can change that if you want. Outlook will now sync your mail, which may take a little time depending on how much is in your inbox. If you want to add the Outlook app to your phone to see the mail account there as well, switch on “Set up Outlook Mobile on my phone, too.” Click Done, and you’re finished. Your account will now be added automatically using the IMAP protocol. You should be able to find any required details in your provider’s Wiki or by contacting customer service. The POP3 or IMAP details for your provider, if you’re not using a well-known provider like Gmail.Your username and password for your email account.Microsoft Outlook installed on your computer.To access your email account through Outlook, you’ll need three things: How to Access Your Email Account Through Microsoft Outlook This is why we recommend you use IMAP unless you’ve got a good reason to use POP3. All the things you do with your email are synced if you use IMAP, so for example, if you send an email from your phone, you can look in the Sent Items folder using your tablet and the email you sent will be there. IMAP is much more suited to a modern world where we access the same email account on multiple devices, such as your phone, laptop, and tablet.
So, if you delete a piece of mail on your computer, it deletes it on the email server, and vice versa. Any changes you make in your email client are synced with the server. The IMAP protocol downloads a copy of your email from the server to the client on your computer. It then deletes the email on the server, so the only copy of your emails is on your computer. The POP3 protocol downloads your email from the server to the client on your computer.
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