gersingles.blogg.se - How to share google drive files with others

That’s why files should be shared individually. Let’s face it, it’s unlikely that every single document will be reviewed before sharing the whole folder. You may be unaware if there are any files with sensitive data or some other valuable information that could be misused. However, this brings us back to the principle of least privilege. It might be tempting to share a folder as it’s much faster and more convenient than sharing files individually.

Editor access to change the file’s permissionĭo your collaborators really need access to all files in a folder?.

Editor access to share your files with others without your consent.

Viewer or Commenter access to download, print, and copy your shared files.

You can apply these sharing methods to all your Google Docs, Spreadsheets, or Slides.Ĭlick on the settings icon to get to the screenshot above.įor extra security, disallow people with … File-sharing in My Drive - 5 best practices Sharing files in My Drive or Shared drives works identically, however, how much access others have differs. Shared drives work similarly, except files belong to the teams (or the organization) and can be accessed by multiple users.

It’s owned and can only be accessed by you. My Drive is your personal space for storing, searching, and retrieving your files. You have two options when it comes to sharing Google Drive files - namely, My Drive and Shared drives. In this blog post, we’ll go through the best practices for end-users when it comes to sharing files in My Drive and Shared drives. That’s why it’s important to understand how end-users should protect themselves and their company against any potential data leakages. However, the end-users know best what files need to be shared, why they share them, and with whom they share them. But how do you promote and protect your documents at the same time? Creating a safe and secure collaborative environment isn’t a one-man’s job, it’s a shared responsibility between the organization, sysadmins, and the end-users. “Collaboration is teamwork, and so is protecting your data.”ĭocument collaboration lets us work closely with others, accelerates creativity and communication, keeps us informed, and much more.